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To rename a player (character name or realm change), use the Name/Realm field in their profile card and click Save. This also updates their name in the Attendance and Loot sheets.
+ Add Player button in the top-right of the roster table header adds a new player directly to the Roster sheet.
The trial promotion banner appears automatically when a trial has been on the roster long enough with sufficient attendance to warrant a promotion review.
Running the Priority Order system requires the WGA Priority Loot addon in-game -- raiders can optionally install it too, to see their Priority rank on items as they drop.
Import both Heroic and Mythic separately in the addon -- each import adds to what's already there instead of replacing it.
Priority List -- read-only view of every item's ranked priority order as set in the Priority Order sheet. The Heroic/Mythic toggle above the list shows one difficulty at a time (Heroic by default) instead of stacking both under every item. Each ranked player shows their current wishlist tag for that item (or "No wishlist tag" if they never tagged it), so you don't have to leave the tab to check what they actually set. Use the search box to jump to a specific item. Above the list sit three collapsible summary sections, each starting collapsed with a one-line overview -- click a section's header to expand it for the full detail: "Priority List Conflicts" (stale-after-Heroic #1s and same-boss #1 stacking), "Drift" (see below), and "#1 Priorities Held" (every player currently holding at least one #1, with their count and a flag if any of those #1s share a boss -- two items both locked behind the same kill; counts of 4+ are highlighted in red as worth a look). The badge count on this sub-tab covers just the Conflicts and Drift sections, not the full #1 table, since holding several #1s is expected once the raid has 30+ managed items.
Drift -- a saved item/track priority order (the one committed via the Priority Edit modal) whose top 3 no longer matches what the scoring generator would suggest today. This can mean scores shifted enough since the save to reorder or bump a player in/out of the top 3, but it's just as often a saved order that was intentionally hand-adjusted away from the generator's suggestion in the first place -- the check has no way to tell those two apart, since it only compares the saved order against today's generator output, not against what the generator suggested at save time. "Check for Drift" recomputes and compares live; it also runs automatically right after committing Scoring tab performance updates. A drift flag isn't automatically wrong -- it's worth an officer's eyes to confirm the saved order is still the intended one, not a signal that something needs fixing.
Unmanaged Items -- items that appear in players' BiS lists but have no priority order assigned yet in the sheet. The badge count shows how many need attention.
Contested Items -- items wanted by 6+ players (officer BiS picks and raider wishlists combined), collapsed by default -- click an item to see who wants it and their current priority rank.
Notes -- every item with a raider-written wishlist note, and who wrote it (e.g. a pure-DPS raider explaining an off-spec BiS want). The gold badge is just a "something's here" flag, not a problem to fix. Read-only context for sequencing calls -- doesn't affect the generated priority order itself.
Incomplete Wishlists -- raiders who haven't tagged a status for every gear slot yet. Worth checking before generating a suggested priority order; see the BiS Manager > BiS Lists sub-tab for which slots each raider is missing.
To let a specific player submit outside of an open window, use the per-player Allow BiS Submit toggle in their officer profile card on the Roster tab.
Approve updates the player's BiS source in the Roster sheet. Reject discards the submission without changing anything.
Toggling submissions shows or hides the BiS list submit form for raiders.
Separate from the BiS Lists feature flag -- this only pauses editing, it doesn't hide the tab.
Commit Attendance Scores -- calculates each player's weighted attendance score/% and saves them to Scoring, which is what the Priority Generator uses. Safe to run multiple times; it always recalculates from scratch. The roster's live attendance % display doesn't depend on this -- it's already computed fresh from attendance data on every load.
Manual edits -- click any status cell in the grid to change a player's attendance for that night (Present, Late (with notice), Late (no notice), Excused, No Show, etc.).
Commit Performance Scores -- saves the Recent score from the draft above into Scoring (
performance_score), which is what the Priority Generator uses. Safe to run multiple times; it always recalculates from scratch.
Submitted signups appear in the queue below -- Approve moves them to the Pending Roster sub-tab; Deny marks them rejected. A player who re-submits will overwrite their existing pending entry.
On the Pending Roster sub-tab, review the composition and missing signups, then use Push to Roster to apply all pending entries to the official roster at once. Optionally remove roster members who did not submit a signup.
Toggling signups shows or hides the Sign Up button for applicants.
Approve records the item on the raider's profile, ticks the matching BiS Manager entry as obtained, and removes them from priority fairness warnings for that item.
Reject dismisses the request with no change to their record.
Recent decisions below the queue lists approved and rejected requests. Revert sends one back to the pending queue; Delete removes it (the usual fix for a duplicate submission). Neither unticks the BiS Manager obtained box -- do that in BiS Manager if the approval itself was the mistake.
Officers can also mark items received directly from a player's profile card on the Roster tab -- this bypasses the approval queue and takes effect immediately.
BiS Demand vs Awards -- ranks items by how many active players want them on their BiS list, next to how many times each has actually been awarded in the selected season. High demand + low awards is what to prioritize.
Priority Order Health -- flags stale priority order entries for players no longer on the active roster, active non-bench players missing from priority order entirely for a season, and saved Mythic #1s where the player already received the Heroic version of that same item.
Season Loot Pace -- items awarded per week of the season, compared to the same week last season. "Week 1" is measured from the first tracked loot award of the season, not the raid-lockout calendar, since Supabase doesn't store a season start date yet.
Tier Sets -- each active roster player's tier-set piece count (out of 5), so you can see who's behind without opening every profile card. Synced from Raider.IO via the "Sync Roster Tier Counts" button here (same sync as the Priority tab's).
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Season
The current season number applied to all imported RCLootCouncil loot (e.g. 1).
Season View
Controls item/BiS/Wishlist scope only -- independent of the live raid and of Signup Season.
Signup Season
The season number applied to incoming signup submissions (e.g. 1).
Season Start Date
Set the date this raid season began.
Season End Date
Optional close date for the current season. Leave blank if the season is still ongoing.
Trial Promotion Thresholds
A trial player appears in the promotion alert once they meet both thresholds.
Target Roster Sizes
WarcraftLogs Guild URL
Shown as the WCL icon in the header once set. Leave blank to hide it.
Discord Signup Sheet
Team Officer Bios
Officer Workflow Reference
Import RCLootCouncil loot history
- Confirm Season Name is set in Season Settings (e.g. "Season 2"). New entries will be tagged with this label.
- In-game, open RCLootCouncil and use its export feature to copy your loot history JSON.
- Go to Loot > Import, paste the JSON into the text box, and click Import.
- Duplicate entries are skipped automatically -- you can paste multiple nights at once or re-paste old exports safely.
Refresh attendance from Warcraft Logs
- Go to the Attendance tab.
- Click Refresh from WCL. This pulls the latest raid nights from Warcraft Logs and populates the attendance grid.
- Select a raid night from the dropdown to review or edit player statuses.
Manually edit attendance status
- Go to the Attendance tab and select the raid night from the dropdown.
- Find the player in the grid and use the status dropdown on their row to set: Present, Bench, Late (with notice), Excused, Late (no notice), No Show, Extended Leave, Medical Leave, or Not on Roster.
- The change saves immediately -- a checkmark confirms success.
Commit attendance scores
- After reviewing the attendance grid, click Commit Attendance Scores on the Attendance tab.
- Confirm the prompt. This calculates each player's weighted attendance score/% and saves it to Scoring, which is what the Priority Generator uses.
- The roster's live attendance % display doesn't depend on this -- it's already computed fresh from attendance data on every load. Run this after any manual edits or a WCL refresh to keep Scoring current for the Priority Generator.
Set season start date and season name
- Go to Season Settings.
- Set the Season Start Date to the first day of the current raid season. Raids before this date are excluded from attendance scoring.
- Set the Season Name (e.g. "Season 2"). This label is applied to all future loot imports -- set it before importing loot.
Season reset workflow
- Go to Season Settings and click Start New Season (History sub-tab). This archives the current season, auto-fills the new Season Name, and resets every player's real-item BiS list, submitted BiS source, M+ exclusion, and Bench status team-wide.
- Still in Season History, run the just-archived season's WCL Performance Baseline fetch -- the row only appears next to the newest history entry, so do it now or you won't get another chance once another season archives. This seeds the Heroic priority baseline before the new season has raid reports of its own; a status label on the row shows whether it's already been done.
- Set the new Season Start Date to the new season's first raid day.
- Re-import this season's loot via Loot > Import -- old loot history doesn't need clearing, it stays tagged by season.
- On the Attendance tab, click Refresh from WCL to pull the new season's raid nights.
- Commit updated scores via Commit Attendance Scores.
Track a found BoE through sale and payout
- A raider reports the drop through the form at the top of the BoE page; it appears under BoE Sales > Open on the same page.
- When it goes to the auction house, click Record Listing and enter the listing price. Relists just get another Record Listing -- the history stays on the item.
- When it sells, click Record Sale and enter the sale price. The finder's payout and the guild cut are computed from the guild-wide split policy and shown under Awaiting Payout.
- After mailing the finder their gold, click Mark Paid. The item moves to History.
- Retire closes out an item that never sold or was reported by mistake.
- Listing, sale, retire and edit need the BoE manager grant (assigned by a site admin). Mark Paid, Donate to Guild and Undo Payout are open to officers and team leaders on their own team's finds, since they're the ones handing out the gold.
Season Properties
Live read of this team's season settings and feature flags.
You can also toggle a player's M+ exclusion directly from their officer profile card on the Roster tab without them submitting a request.
Clear All Exclusions removes every exclusion at once -- use this at the start of a new season when the M+ pool resets.
Toggling opens or closes the M+ exclusion request form for raiders.
Use One-Off Changes below to cancel a single occurrence of a weekly night, or add an extra night that isn't part of the regular schedule.
Cancelling or removing a night does not touch any RSVPs raiders already submitted for it -- those rows are left in place but become harmless.